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Important Information to Read About the Procedures
Before diving into the process of obtaining essential documents for your newborn in KSA, it's crucial to familiarize yourself with some important information. It's important to note that these procedures must be completed within a specific timeframe after your baby's birth. Failure to do so may result in complications down the line.
Additionally, make sure you have all necessary documentation readily available, such as your own identification papers and marriage certificate. Familiarize yourself with the relevant government departments or agencies responsible for processing these documents to streamline the entire procedure.
Keep in mind that each document serves a unique purpose and is vital for different aspects of your child's legal recognition and identity within Saudi Arabia. Understanding the significance of each document will help you navigate through the process more efficiently.
Stay informed about any updates or changes in regulations regarding newborn documentation processes in KSA to ensure a smooth and hassle-free experience when securing these essential papers for your precious little one.
Documents and Steps in Processing
Medical Birth Certificate: From the medical record section of the hospital, request the birth certificate of your newborn baby. In our experience, it took 3 days before I received a call from the Al Salam Hospital that the birth certificate was ready.
Marriage Certificate: Prepare your authentic marriage certificate from the Philippines and have it translated into Arabic from an authorized translation office, some of the offices offer a Chamber of Commerce stamped, if they can't you can bring it yourself to the Chamber of Commerce. Chamber of Commerce Document Stamping, Translation offices In Al Khobar,
Parent's IQAMA IDs: Either one of the parents should have a valid iqama ID, in most scenarios, the father's ID will be the first choice to be the principal account of the dependent. If the father is on a visit visa, or not in KSA, the baby should be registered under the IQAMA of the mother.
Civil Affairs Office: The Civil Affairs office is located in Dammam which is the nearest office to my location for birth certificate registration. Visit one of the offices nearest location and submit the following documents. Arabic Translation of Marriage Certificate, Birth Certificate Record from the Hospital, Iqama Copy of Parents, Passport Copy of Parents. Once all documents are submitted it will take only 30 mins to be finished and you'll receive the Birth Certificate Document and bring it to the MOFA office for IQAMA Registration. Make sure if, they need an appointment before you visit any offices. List of Civil Affairs Saudi Arabia
Note: I found it hard to process the document since I didn't have Arabic personnel with me and when I was in the reception a communication gap was the first barrier, The receptionist asked for my visa when I first came to Saudi 12 years ago, but it is not what it should be, iqama is enough to proceed on the process. Luckily, someone who understands English takes my papers on the process.
Ministry of Foreign Affairs(MOFA): Remember to get an appointment on their website before visiting the MOFA Office, they will never let you in without an appointment. Check your nearest location here List of Ministry Of Foreign Affairs in Saudi Arabia. Bring the birth certificate given to you from the civil affairs then bring it to your nearest MOFA office.
Jawazat: This is a department where you can process the printing of an iqama ID after stamping from the MOFA office. Make sure you know the location of the nearest jawazat office in your location. Visit List of Jawazat offices in Saudi Arabia. Before coming through, you have to access your Absher account and make a request for newborn baby registration, make sure you have already taken a passport for the newborn baby from your country, and a picture of the baby.
Philippine Embassy(YOUR ORIGIN EMBASSY): Your origin to get the authentic documents required from the jawazat office for iqama printing.
Steps needed to process an IQAMA
When it comes to processing an IQAMA for your newborn baby in KSA, there are a few important steps to follow. First, Log to your absher account and request iqama registration,
- Login to Absher Account
- Look for Electronic Services
- Click Services
- Click Passports
- Tawasul
- Fill up the correct information
- Resident Services inside the kingdom
- Issuance and Renewal Iqama Problems
- Click Submit
then you will need to visit the nearest Jawazat office or passport department in your city. Make sure to bring all the required documents with you, including your own ID, passport, and residency permit. Visit List of Jawazat offices in Saudi Arabia
Once at the office, request an application form for adding your baby to your sponsorship. Fill out the form accurately and make sure all information is correct before submitting it. The officials will then process your application and issue an IQAMA for your little one.
After receiving the IQAMA, double-check all details such as name spelling and birthdate. Any errors should be corrected immediately to avoid any future complications. Remember that having a valid IQAMA is essential for accessing healthcare services and enrolling your child in school.
Stay organized throughout this process by keeping copies of all documents and receipts related to the IQAMA application. Following these steps diligently will ensure a smooth processing experience for you and your new-born in KSA.
Requirements needed to process a Passport
When it comes to processing a passport for your new-born baby in KSA, there are specific requirements you need to keep in mind. Both parents must be present at the designated passport office during the application process. This is crucial to ensure that all necessary information is accurately provided. Download this file (eppt-app-form3-regular-for-minor.pdf) , mother's info should be when she was single and make at least 2 copies and bring it to Embassy on Wheels upon their schedules. Visit the official website of the Philippine Embassy in Riyadh.
You may also be required to provide proof of parentage through marriage certificates or other relevant documentation. Make sure you have these prepared beforehand to avoid any delays in the processing of your baby's passport.
Don't forget about to bring, Marriage contract, Document Downloaded from this site(not for sale), Both parent's passport, child's birth certificate from Civil Affairs (English Translated), Make a copy of all documents to save cost from processing on EOW which will charge you SR 1.00/document at the hotel. You'll need recent photographs of your little one that meet the specified requirements set by the issuing authority. Be sure to follow these guidelines closely for a smooth passport application process.
The Requirements needed to process a Birth Certificate
When it comes to processing a birth certificate for your newborn baby in Saudi Arabia, there are specific requirements you need to fulfill. You have to request a birth certificate initially from the hospital, it is the most important before anything else.
Then, bring the document to the civil affairs along with your Arabic translated and chamber's stamped Marriage Certificate, Passport Copy, Iqama Copy, and Birth Certificate from the Hospital.
It's important to have any additional supporting documents that may be requested during the application process ready. Ensure all requirements are met accurately to avoid any delays or complications in obtaining your child's birth certificate efficiently.
Overall expenses on the process
Processing the iqama ID, passport, and birth certificate for a newborn baby in KSA is an important task that requires careful attention to detail. By following the steps outlined above and ensuring you have all the requirements in place, you can complete this process without any hassle.
- Hospital Bill
- Marriage Contract Translation + Chamber Of Commerce Stamp - SAR100
- Iqama (upon renewal of the father's iqama ID) - SAR400(each dependent monthly)
- Passport - SAR230
- Document Verification - SAR 200(Approx.)
- MC English Translation - SAR 50-100
Remember to keep track of the overall expenses involved in obtaining these documents, as it will help you plan your budget accordingly. If you have any questions or need further assistance, don't hesitate to reach out to the relevant authorities for guidance. Congratulations on your new addition to the family and best of luck with processing their essential documents!
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